A policy paper being held by two hands

Policies

Students are expected to behave in a professional and respectful manner whilst at College. This ensures all students feel safe and can learn in a supportive, respectful environment which is preparing everyone for future employment or further study.

Policies:

  • Attendance and Punctuality
  • ID Policy
  • Disciplinary Policy
  • At Risk and Review
  • Safeguarding
  • Single Equality Scheme and British Values

Attendance and punctuality are integral and fundamental to your learning.

The core expectation for all students is:

  • 100% attendance
  • 100% punctuality

We recognise though that this is a challenge for some students. It is your responsibility to notify the college using the campus specific contact details that can found at the Customer Service Desk on your campus.

Students experiencing consistent attendance and punctuality issues and are considered to be at risk of failing to achieve or of withdrawal may find themselves subject to our Fitness to Study process or our Student Disciplinary Process.

You must attend ALL of the time and be ON time!

If you are unable to attend – you MUST contact us:

Campus Contact Details

Fielden

0161 674 7405 | attendancefc@tmc.ac.uk

CitiLabs

0161 674 1523 | attendancecitilabs@tmc.ac.uk

Nicholls

0161 674 4853 | attendanceNicholls@tmc.ac.uk

Harpurhey

0161 674 3208 | attendanceNMSF@tmc.ac.uk

Northenden

0161 674 8132 | attendanceNC@tmc.ac.uk

Openshaw

0161 674 2962 or 0161 674 2282| attendanceOpenshaw@tmc.ac.uk

Shena Simon

0161 674 7123 |attendanceSS@tmc.ac.uk

St Johns

0161 674 2266 | attendanceSTJ@tmc.ac.uk

Welcomb St

0161 674 2600 | attendanceWelcombStreet@tmc.ac.uk

Wythenshawe

0161 674 7800 | attendanceWythenshawe@tmc.ac.uk

The Manchester College is committed to providing a secure and learner focused environment.

As part of this commitment, the college issues ID cards to all individuals within the college community. This policy proposes that all individuals are identifiable at all times whilst on college property and sets out the guidelines for ensuring adherence to the policy.

Common Identification

Identification will be ascertained by a college badge and coloured lanyards as follows:

  • Grey lanyard - All Staff
  • Dark green lanyard - Students aged 14-16
  • Black lanyard - Students aged 16+ including Apprentices (TMC white logo)
  • Blue with white UCEN Manchester logo lanyard - HE Students (UCEN Manchester white logo)
  • Yellow lanyard - Temporary identification issued to students without college identification
  • Turquoise lanyard - Visiting Governor (‘Governor’ is printed on in White)
  • Orange lanyard - Visitors
  • Red lanyard - Identification of specific visitor groups (e.g. contractors)
  • Brown lanyard - Agencies staff contracted for teaching on and off site and temporary lanyard for staff without lanyard

As part of The Deal, ID badges must be worn at all times. ID badges may be removed in practical vocational classes when deemed a health and safety risk, at the end of the session your ID should be worn prior to leaving workshop.

  • All students will be issued with an ID badge and lanyard on enrolment at college.
  • ID badges must be visible and worn on a lanyard outside of clothing.
  • ID badges are the property of The Manchester College and must not be defaced. Defaced ID badges will be confiscated and a new student ID must be purchased.
  • Individuals must not wear an ID badge belonging to another individual. Should this happen, the IDs will be confiscated and will result in disciplinary action
  • Persistent failure to properly wear an ID badge/lanyard will result in disciplinary action in accordance to the Disciplinary Policy
  • Students who forget their ID badge must report to reception and obtain a temporary badge with a yellow lanyard for that day only. Student’s details will be checked and a Cause for Concern will be recorded on the student’s pro monitor. Students must return the badge/lanyard to reception at the end of their timetabled day. Disciplinary action will be taken in accordance with the Disciplinary Policy if ID is forgotten more than 3 times.
  • Students who lose their ID card will have to pay a £2.00 fee for a replacement card from reception.
  • Students who lose their lanyard will have to pay a 50p fee for a replacement lanyard from reception
  • Students print allocation will be available via their ID for use at the printing machines.Additional printing can be purchased at the Library reception
  • 16 – 18 students who meet the criteria for free meals will have their allocation added to their ID weekly for use in the college catering facilities

The College operates under a policy of positive behaviour management. Rather than responding to poor behaviour, we have a culture of mutual respect through strategies that recognises and rewards good behaviour.

The Deal sets out the promotion of the values and standards that students will experience in the work place. This procedure provides for a series of warnings of misconduct which, if not heeded, will lead ultimately to exclusion. The exception to this is in the case of extreme misconduct in which case no warnings will be issued before the alleged breach is considered by the appropriate Assistant Principal.

Stages of the Procedure

Where there is a failure to meet academic requirements or behaviour standards (as set out in The Deal), the following procedure will be implemented:

Informal Stage: up to three Cause for Concerns may be given by the staff concerned.

Stage 1 - Verbal Warning
If a student’s behaviour or academic performance does not meet the required standards through the informal stage, or the behaviour is a more serious breach of the
code set out in The Deal (an action of misconduct), the student will normally be given a Stage 1 Verbal Warning.

Stage 2 - Formal Warning
If a student who has received a verbal warning fails to meet the set targets, repeats the issues for which they received the verbal warning, departs from the College’s standards in other aspects of his/her behaviour or academic performance, or commits misconduct he/she will normally be given a Stage 2 Formal Warning.

Stage 3 - Final Warning 

The Final stage will be triggered if:

  • No significant improvement in behaviour or no achievement of the targets set after the Stage 2 Formal Warning

OR

  • The student’s actions are so serious – Gross Misconduct (See section 6) that the student is taken straight to the final stage without having to go through stages 1 and 2.

Stage 4 - Exclusion

Should the student continue to fail to meet the targets, to comply with the conditions set or if there is any further incident, or the incident is deemed serious enough at the Stage 3 meeting, the student will not be given a further warning but will normally be permanently excluded from College (all courses and all campuses). Options to exclude from the course or the campus can also be considered at this stage.

We live in a world that has become over reliant on single use plastics, during your time with The Manchester College you can play an important role in helping our campuses become greener and more environmentally friendly.

With 1 million plastic bottles sold every minute and half a million straws used every day, we want our students to be aware of some helpful advice to decrease your reliance on single use plastics.

What can you do to help?

  • Ask yourself if you really need it, if not, don’t take it.
  • Cut down on pre-packaged items and buy fresh or bring your lunch from home.
  • Stop your junk food intake. Not only is it healthier, but you won’t use any single use plastic wrappers.
  • Take your own fork instead of using a disposable one. Cleaner and greener, you know it makes sense.
  • File your rubbish in the appropriate recycling bins around campus…and at home.
  • Remember your water bottle and top up at the free filtered water fountains around campus to save money and live green.
  • Create a recycled products fashion show to raise awareness to your friends.
  • Pass on these tips on to your friends and family to help them lower their plastic footprint.

A job well done

If you are pleased with what we have done or how we have done it, we would love to know.

You can give us your comments and compliments:

In person: The Customer Services Team at any site can give you a comments form.

By email: feedback@themanchestercollege.ac.uk

By post:

Head of Planning and Performance
The Manchester College
Ashton Old Road
Manchester
M11 2WH

A bad experience

We do everything we can to make sure your experience of the College is an excellent one. If you do have a bad experience however, it is better that we know about it so that we can resolve the issue for you and improve things in the future.

We aim to respond as quickly as possible. If we work together, we may be able to resolve an issue informally. For example, you are welcome to discuss your concerns with the relevant Head of Department, your tutor, or a member of the Student Experience Team.

However, if you are not satisfied with their response or don’t wish to discuss your concern in this way, you can follow these steps to make a formal complaint:

  • Complete a Complaints Form (You can get the form from Customer Services Team at any site or by calling 0161 674 3021).
  • Complete and sign the form and send it by post to the above address.
  • From our website; follow the “About Us” section.

What happens next?

The Head of Planning and Performance will write to you within five working days to confirm we have received your complaint. Your complaint will be assigned to the most appropriate manager in the College. Be assured that your personal details will always be handled sensitively and only disclosed to anyone who needs to know them as part of the investigation into your complaint. We aim to resolve your complaint within 15 working days whenever possible. The manager who is looking after your complaint will investigate and write to you within 15 working days with a response.

If you are satisfied with our response or we don’t hear from you within a further 10 working days, we will consider the complaint closed.

A complaint regarding the College Board of Governors

If your complaint is about the Governing Body or an individual member of the Governing Body, this needs to be addressed to The Company Secretary.

The Company Secretary
Executive Support Office
The Manchester College
Ashton Old Road
Manchester
M11 2WH
Tel: 0161 953 2204

Full policy and procedures

We have a full ‘Comments, Complaints and Compliments Policy and Procedures’ document which is available to you on request from the Head of Planning and Performance or which can be downloaded here .

Assessment appeals and academic procedures

  Procedure Task Allocation

1

Course Leader Responsibilities
Tutors will ensure that course information contain details of the learners’ right to appeal against an assessment decision and outline the process for doing so by including the following statement - The AcademicAppeals procedure will:

  • give students full opportunity to raise matters of proper concern without fear of disadvantage and in the knowledge that privacy and confidentiality will be respected
  • ensure that its procedures are fair and decisions are appropriate and have regard to any applicable regulation and/or law
  • ensure that student appeals are dealt with in a timely manner, using simple and transparent procedures
  • ensure that where a complaint or appeal is upheld, appropriate remedial action is implemented

Course leaders/tutors

2

Informal Procedure
Where a candidate feels that there is a reason to query an assessment he/she should approach the Assessor to discuss the issue in the first instance

Candidate/assessors

3

If the matter remains unresolved, the candidate may request a personal interview with the course leader

Candidate/course leader

4

If, after any action taken by the course leader the candidate remains dissatisfied, he/she should proceed with the formal procedure

Candidate

5

Formal Procedure
The candidate concerned should submit a written notice of appeal to the Curriculum Lead Manager (AP) within seven days of a meeting with the Course Leader. On receipt of the appeals notice the AP should immediately inform the Quality Nominee and, within three days, convene and chair an appeals panel at a mutually convenient time. The panel should consist of three members neither of whom were involved in the original assessment.

The members of the panel are:

  • AP/Manager as chairperson
  • A lead internal verifier/IQA
  • The course leader or if he/she was the original Assessor then another member of staff with programme area knowledge who was also not the original assessor.

The candidate and the original Assessor should be invited to attend. The candidate may be accompanied by another student, parent or carer for support. Non-attendance of the candidate should not invalidate the proceedings.

Candidate/AP

6

The parties concerned will be required to submit evidence to support their case to the appeals panel who subsequently will decide on a course of action which may be the following:

  • Upholding the decision of the original Assessor
  • Require re-assessment of work by an alternative Assessor
  • Submit and enquiry to challenge the results of an awarding body
  • The chair will make a written record of the panel meeting and send a copy to Quality.

AP/Candidate/Assessor/Appeals Panel

7

The outcome of the appeals panel must be formally reported to the candidate within one week and reported by the AP/Manager to the Quality Nominee and Principalship.

AP

8

If the appeal has not been resolved to the satisfaction of the candidate under the procedures above, the Head of Programme Area must inform the External moderator/ verifier. The candidate must be informed of the action and the date of the external moderator/ verifier’s visit.

AP

9

The College appeals procedure must be fully explained to candidates during induction and re-enforced with copies of the procedure in course/student handbooks, notices in classrooms and around college sites.

All College staff

10

If the candidate is still unsatisfied he/she can take the matter further with the Awarding Body or Joint Council for Qualifications (JCQ).

Candidate

Safeguarding is a term that covers many things – all to do with making sure students are safe, healthy, protected from harm and enjoy positive wellbeing.

An important part of the college’s role is to equip students to deal with situations that put their well-being at risk, both in college and outside, and both now and in the future.

Here at the Manchester College there is a team of designated safeguarding people on each of our campuses. You will find them in the student experience team. Please see a list of your designated safeguarding people at the bottom of this section.

All staff members are identifiable by their grey staff lanyards with ‘staff’ written on it and they all have an ID badge. All students must follow the student ID policy at ALL times to ensure safety across campuses. All College staff receive up-to-date safeguarding training and can help you contact a designated safeguarding person at any time for support and advice when the campuses are open. The safeguarding person will give you a card with contact details if you need them outside of College hours.

Your safeguarding Lead is: Rachel Pilling Head of Student Support – Safeguarding

If you feel unsafe please go to the nearest reception and notify a member of staff and ask for a Designated Safeguarding Person (see the end of this section for a list of DSP's).

Types of issues we can support and help you with include:

  • Personal safety
  • Physical wellbeing
  • Homelessness
  • Mental Health
  • E–safety
  • Bullying and harassment
  • Hate Crime Prevent- at risk of radicalization
  • Support with external referral’s to relevant agencies

If you have any concerns outside of College you can contact:

Children and Adult services Manchester MSB - 0161 234 3330

Forced Marriage UK Helpline: 0800 5999 247

Call the police on 101, NHS on 111 or in an emergency call 999

If you are in immediate danger call 999

How to keep yourself safe

  • If you are not going to attend college, ensure that you follow the attendance policy and procedure and that we know you are not going to be attending each day of absence
  • Travel to college socially with a friend where possible
  • Always let your parents and carers know which bus or train you are using and travel route
  • Share your timetable with family and friends
  • Always try to walk in well-lit areas and plan in advance the safest route where possible
  • If you are waiting to be picked up after College, wait in safe reception areas or public areas where other people are around
  • Ensure you have enough monies for travel or a pass ready in advance, if you haven’t CAWS or go to reception to ask for advice.

Prevent, stop, protect

PREVENT:

Prevent addresses all forms of terrorism, but continues to ensure resources and effort are allocated on the basis of threats to our national security. What is Prevent? Prevent is the duty in the Counter Terrorism and Security Act 2015 on specified authorities, in the exercise of their functions, to have due regard of the need to prevent people from being drawn into terrorism.

STOP:

The main aim of Prevent is to stop people from becoming terrorists or supporting terrorism.

PROTECT:

At the heart of Prevent is safeguarding children and adults and providing early intervention to protect and divert people away from being drawn into terrorist activity.

What is Radicalisation?

Radicalisation simply means the process where someone is led to adopt extreme political, social and religious ideals and aspirations. E.g. Far right extremism – National Front,
animal rights, Isis and Al Qaeda.

How can it happen?

Susceptibility to Indoctrination

People can often become drawn to principles and ideologies held by others. This may mean vulnerable students may be susceptible to following stronger student’s views and ideas.

Social Networks Involvement in Extremism

There may be evidence that a significant person in the individual’s life has extremist views or sympathies and they may be exposed to extremist material through these close connections.

Being at a Transitional Time of Life

A transitional stage in life can be anything from moving to a new area or country, ending or starting a new relationship, starting or graduating from college or university, changing jobs, recovering from an illness or a number of other situations which can leave people questioning.

Reporting online hate, extremism and terrorism

The DirectGov website provides the public with information about how to take action against all forms of hate, violent extremism and terrorist material, including content that may be offensive but not necessarily illegal.

Information is then passed to a specialist police unit: the Counter Terrorism Referral Unit (CTIRU), which provides a national coordinated response to referrals from the public, Government and education institutions but also acts as a central, dedicated source
of advice for the police service.

If you have any concerns please report your concerns to a Designated Safeguarding Person or another member of the College straight away.

Promoting British Values

Promoting British values helps tackle radicalisation and there is now an expectation on you to do this.

But what are our college values?

Our College values are contained within The Deal .

Designated Safeguarding Persons

South (Northenden (N), Wythenshawe (W) Forum)

Anthony Turner (HoDSS) 07715 421 949 (mob)
Jacqueline Casey (HoDSS) 07730 619 796 (mob)
Leanne Kirk (SETL) 07753 429 663 (mob)
Ryan Connolly – Site Duty Officer 07803 017 865 (mob)
Donna Carroll (SESP) 07834 161 302 (Mob)
Charlotte Murray (SESP) 07834 161 289 (mob)
Gavin Dorsett (SESP) 07718 707 104 (mob)

East (Openshaw (O), Welcome Street (WS))

Julie Steadman (HoDSS) 07734 964 267 (mob)
Annette McCone (HoDSS) 07885 224 751 (mob)
Louise Nixon (HoDSS) 07850 736 304 (mob)
Liam Bell (SETL) 07834 161 299 (mob)
Anthony Morris – Site Duty Officer 07718 962 116 (mob)
Damien Williams (SESP) 07889 649 732 (mob)
Teresa Stevenson (SESP) 07834 161 291 (mob)
Bethany Whitby (SESP) 07734 781 811 (mob)
Anita Nagy (SESP) 07525 868 993 (mob)
Adam Garner (SESW) 07834 161 307 (mob)
 

Central A (Shena Simon (SS) Fielden (F))

Martin Moscrop (HoDSS) 07711 388 385 (mob)
Andrea Neild (HoDSS) 07715 634 715 (mob)
Bev McFarquhar (SETL) 07834 161 304 (mob)
Robert Barkley – Site Duty Officer 07730 619 786 (mob)
Olga Niayesh (SESP) 07834 161 290 (mob)
Clare Bromley (SESP) 07739 336 382 (mob)
Karen Harper (SESP) 07715 634 713 (mob)
Kirsty Milne (SESP) 0161 674 7163 (office) 
 

Central B (Nicholls (N) City Labs Media City)

Amanda Sillett (HoDSS) 07711 388 387 (mob)
Chris Williams (SETL) 07715 421 955 (mob)
Gavin Moses – Site Duty Officer 07710 964 758 (mob)
Lelo Haile–Giorgis (SESP) 07834 161 288 (mob)
Clare Vincent (SESP) 07834 161 305 (mob)
Lizzie House (SESP) 07850 538 718 (mob)
 

North (Harpurhey (HH) St. Johns (SJ))

Rachel Pilling (HoDSS) 07711 388 386 (mob)
Tasneem Kausar-Javaid (HoDSS) 07718 962 115 (mob)
Anne-Marie La Touch (SETL) 07803 017 865 (mob)
Alex Hogg – Site Duty Officer 07753 429 663 (mob)
Sharan McCawley (SESP) 07834 161 302 (Mob)
Charelle McKenzie (SESP) 07860 910 850 (mob)
Jermaine Francis (SESP) 07525 906 628 (mob)
Lynn Weaver (SG Admin) 0161 674 8112 (office)

School groups/under 16

Rachel Pilling (HoDSS) 07711 388 386 (mob)
Michelle Rigg (HoD) 07525 100 666 (mob)
Amanda Johnston 07850 538 673 (mob)
 

Openshaw Nursery
Julie Steadman (HoDSS) 07734 964 267 (mob)
Rachel Pilling (HoDSS) 07834 161 299 (mob)

Seminary
Chava Pearl (HoDSS) 0771-138-8386 (mob)

The Manchester College regards the promotion of Health and Safety as a shared responsibility for the College community including all employees, learners, visitors and contractors.

We ask you to:

  • Fully co-operate with all health and safety instructions we give you.
  • Report any accidents or hazards (anything that could cause harm) to a member of staff immediately.
  • Not put yourself or anyone else in danger.
  • Not smoke on site, except in clearly designated areas, where a “Smoking Permitted” sign is displayed.

Access to college

  • ID badges must be worn at all times other than in practical vocational classes. 
  • ID badges must be visible and worn outside of clothing.
  • Individuals must not wear an ID badge belonging to another individual.
  • All students who fail to bring their identification to college must obtain a temporary pass from Reception.
  • Any unusual or suspicious behaviour should be reported to any member of Manchester College staff.

Reporting hazards and accidents

  • If you become aware of a hazard, please inform a member of staff immediately.
  • If you have an accident or see an accident, please inform a member of staff immediately.
  • In both cases, this will enable the college to help you or the injured person, remove any hazards and prevent it from happening again. 

First aid

  • There are First Aid boxes at every college site along with trained people to help you.
  • If you feel unwell or have an accident, report this immediately to a member of staff who will be able to summon a First Aider 

Fire safety

On discovering a fire:

  • Operate the nearest ‘BREAK GLASS’ call point
  • Evacuate immediately in an orderly manner
  • DO NOT use lifts
  • DO NOT stop to collect belongings
  • DO NOT lock any doors
  • Follow instructions from staff /Fire Wardens
  • Proceed to the assembly point
  • Remain at the assembly point until instruction is given to you

On hearing the fire alarm:

  • Evacuate immediately in an orderly manner
  • DO NOT use lifts
  • DO NOT stop to collect belongings
  • DO NOT lock any doors
  • Follow instructions from staff /Fire Wardens
  • Proceed to the assembly point
  • Remain at the assembly point until instruction is given to you

Evacuation

If you need help to leave the building in an emergency evacuation, possibly due to hearing, visual or mobility issues, you need to inform a member of staff so that arrangements (Personal Emergency Evacuation Plan) PEEP can be put in place to ensure your safety.

Health and safety policy

For the purpose of Safety Management it is important that you are aware of the College’s health and safety policy and where to find the health and safety policy statement. 

Under the College’s health and safety policy you have the following responsibilities: 

  • comply with all policies, guidance and procedures which are in place to control health and safety risk as well as risk to wellbeing;
  • ensure that their activities do not present unnecessary or uncontrolled risks to themselves or to others;
  • attend appropriate induction and training;
  • report any accidents, unsafe circumstances or work-related ill-health;
  • not interfere with any equipment provided to protect people from hazards;
  • where a learner is not confident of their ability to complete a task or leisure activity safely, inform the person in charge of the activity rather than compromise their own safety or the safety of others.

The policy statement can be found framed at the reception of all College campuses, it details the standards and expectations for safety laid out by the leadership team.